This policy explains how Gate Ready: SWMS for Tradies (the app) and this website handle information. The app is published by Vision and Beyond Pty Ltd (we, us), an Australian company based in New South Wales.
The short version
- There's no Gate Ready sign-up or login. Your subscription is handled by your App Store or Google Play account.
- Your SWMS drafts, signatures and business records are stored on your phone. We don't run cloud storage for them and we can't see them.
- The app has no analytics, advertising or tracking tools, and this website doesn't add cookies.
- When you send, share or export a SWMS, it goes where you send it.
- The app checks the App Store or Google Play for updates and for your subscription status.
What the app keeps on your phone
To work, the app keeps the following on your phone:
- your SWMS drafts, job details and revisions
- your business details and trade
- crew and subcontractor details you enter, such as names and contact details
- licences and tickets, and insurance certificate of currency details (numbers and expiry dates only, no files, unless you add a copy to a SWMS as an extra document)
- worker signatures collected on your phone, until you clear them (see Signed copies below)
- signed sheets and other documents you add to a SWMS, such as photos or PDFs of signed pages, and licence or ticket copies if you choose to add them, until you clear them
- the finished PDF of a SWMS you have finalised, until you clear it
- your settings, including your reminder preferences
- job templates you save from finished SWMS (they don’t include site details)
- your business logo, if you add one
- site plans and photos you add to a SWMS, with their markup and notes, in the app's own storage on your phone (photos you take in the app aren't also saved to your photo library)
- the age of buildings you’ve recorded, by site address, so the asbestos question can be filled in next time you work there
- a marker that your free SWMS has been used. On iPhone this marker is kept in the iOS Keychain, which can stay on the phone after you delete the app.
This information stays on your phone and isn't sent to us. If you enter other people's details, such as crew or subcontractors, make sure you're allowed to. Only add images you're allowed to use, and take care that photos don't show people or private information you shouldn't share.
Signed copies
When you finalise a SWMS, the app saves the finished PDF on your phone, with the signatures, signed sheets and other documents, so you can send or save it more than once. Nothing is cleared until you choose “Clear sensitive information” and confirm you have saved or sent the PDF. Clearing deletes the signatures, signed sheets, extra documents and the saved PDF from your phone, and it can't be undone. The PDF you sent or saved is the record, so keep it. We don't keep a copy for you.
Backups
Gate Ready doesn't back up your data itself. If you have your phone's own backup switched on (iCloud Backup on iPhone, Auto Backup on Android), it may include Gate Ready's working data such as drafts, job details and settings. Those backups are held by Apple or Google under their own privacy policies, and we can't access them.
What leaves your phone, and when
When you send, share or export
Information leaves your phone when you choose to send or share it, for example by text, email or your phone's share sheet. An exported SWMS PDF includes the job details, the names of your crew and any signatures collected. If the SWMS has a site plan or photos, the PDF includes them as appendices. Signed sheets and other documents you add are included as extra pages. A preview PDF, which is marked as a preview, goes only where you send it. If you hand a SWMS over to someone else, the handover file contains that SWMS and its details, and it goes only where you send it. The apps and services you choose to send it through have their own privacy policies.
Transfer files
If you export a transfer file to move to a new phone, it contains your drafts, job details, business details and logo, job templates, toolbox items and settings. If you tick “Include photos and site plans”, it also contains the photos and site plans on those jobs. It doesn't include signatures. It isn't password-protected, so keep it somewhere safe and delete it once you've imported it.
Update and service notices
Gate Ready checks our website from time to time for update and service notices. This check doesn't send any of your information. Like visiting any website, it shows your device’s internet address to our web host. The notices are signed by us, and the app ignores any that don't check out. If there's no signal, the app carries on without it.
The app can also ask the App Store or Google Play whether a newer version is available. That request goes to Apple or Google, not to us, and is covered by their privacy policies.
Subscription checks
The app checks whether your subscription is active. It asks the App Store or Google Play through our subscription provider, RevenueCat, Inc., which receives your purchase records from the store (such as the product, the purchase and renewal dates and the status) linked to an anonymous ID created by the app. It doesn’t receive your name, contact details, or any SWMS, business, crew or other information you enter in Gate Ready, which stays on your phone. If there’s no signal, the app uses the last confirmed status for up to 14 days.
Camera and files
The app asks to use your camera only when you tap “Add photo” and choose to take one. You can also choose a photo or PDF from your phone. The app keeps only the ones you add, in its own storage on your phone, and doesn't send them to us. Photos you take in the app aren't also saved to your photo library.
Reminders
Reminders for expiring licences and insurance, unexported signatures and unfinished drafts are set on your phone. Nothing is sent anywhere for them, and the app doesn't use push notifications.
Subscriptions and purchases
Subscriptions are sold and billed by the App Store or Google Play under their terms and privacy policies. To confirm whether you have an active subscription, the app uses RevenueCat, Inc. as described above; see RevenueCat’s privacy policy at revenuecat.com/privacy. Payment details are handled by Apple or Google and are never seen by us or RevenueCat.
This website
This website is a set of static pages. We don't add cookies, analytics or advertising scripts to it, and its fonts are hosted on the site itself. It is hosted on Google Firebase Hosting, which, like most web hosts, may keep standard server logs such as your IP address and the pages requested.
Contacting us
If you email support, we'll receive your email address and what you tell us, and we'll use it to reply and improve the app.
We're a small business with annual turnover of $3 million or less, so the Privacy Act 1988 (Cth) generally doesn't apply to us. We still handle personal information with care, we don't sell it, and we keep this policy accurate.
Deleting your information
We don't hold your SWMS data, so there's nothing for us to delete. Deleting the app removes its data from your phone, apart from the iPhone Keychain marker described above and any phone backups you've made. You can ask us to correct or delete anything you've sent us by email.
Changes
We may update this policy, for example if the app starts using a new service. The date at the top shows when it last changed.